Oil Management System
Controlled Oil Dispensing. Full Accountability.
Uncontrolled fluid dispensing leads to losses you don’t always see — incorrect bookings, unrecorded usage, and weak stock visibility.
Droplex delivers oil management systems that control, meter, and record every dispense — helping workshops and industrial operations improve accountability, reduce losses, and strengthen operational control.
The Problem with Manual Oil Handling
In manual systems, errors are not occasional — they are inevitable:
- oil used not booked out
- incorrect volumes recorded
- fluids assigned to the wrong job
- top-ups not recorded
- no real visibility of actual consumption
Over time, these gaps lead to financial loss, poor stock accuracy, and weak operational control.
The Solution: System-Controlled Oil Dispensing
The oil management system replaces manual handling with a controlled, closed-loop dispensing process.
- Only valid jobs or work orders allow dispensing
- Every dispense is metered and recorded
- Fluid usage is automatically linked to the correct job card
- No manual tracking or reconciliation required
This system ensures every litre is accounted for — in real time.
How the System Works
It is a controlled monitoring system that will eliminate human error.
1️⃣ Job Selection
Operator enters job or WIP number via keypad or system interface
2️⃣ Validation
System verifies job through DMS or internal control logic
3️⃣ Metered Dispensing
The dispensed fluid is volume-controlled
4️⃣ Automatic Recording
Every fluid dispensed is logged and assigned to the job card
5️⃣ System Integration
Data is transferred for reporting, tracking, and invoicing
Key System Capabilities
Precision-Controlled Dispensing
Metered delivery of oils, coolants, and service fluids across multiple dispensing points.
Full Transaction Traceability
Every dispense recorded, time-stamped, and linked to a job card or user.
DMS & System Integration
Two-way integration ensures:
- only valid job cards authorised
- all fluid dispensed automatically captured
- no more manual errors
Real Time Visibility
Track usage, monitor trends, and maintain control over fluid consumption.
Flexible Integration Options
Supports multiple system environments:
• database (ODBC)
• XML / text file integration
• Excel-based reporting
• configurable interface drivers
Proven Operational Impact
- 100% fluid accountability across dispensing points
- elimination of unrecorded dispensing losses
- accurate job-based fluid allocation
- improved stock control and reporting accuracy
- typical payback achieved within months through reduced losses
- compatibility with a wide range of DMS platforms
Where This System Fits
Designed for operations where fluid control directly affects performance:
- automotive workshops
- fleet maintenance facilities
- industrial maintenance operations
- service environments with high fluid consumption
Why Droplex
Droplex engineers and delivers working systems aligned to your operation.
We focus on:
- designing and integrating dispensing into your workflow
- aligning fluid control with maintenance processes
- installation and commissioning of the entire system
- ongoing technical support that will ensure long-term system performance
Our approach ensures the system delivers measurable operational improvement, not just hardware functionality.
Take Control of Your Oil Management
If your operation is losing visibility, control, or profitability through manual fluid handling, a structured oil management system provides a dependable and measurable solution.